# Check-in Process

## Who gets checked in

**Every young person, Grade 6 to Year 12, every week.**

**Leaders are not checked in.** This is deliberate. The check-in number is our count of young
people in the room

If someone is not enrolled yet, get them onto the **New to Youth** form first, then check them in.
[New to Youth](https://handbook.reside.church/books/youth-team/page/new-to-youth)

## Why it matters

- The check-in count is the attendance figure we report on. 
- It gives us a roll of exactly who is in the building, which is what we work from if the site
  has to be evacuated.
- It links each young person's attendance to their record, so we can see who has stopped coming
  before it has been three months.

## How to check someone in

1. On your phone or a church iPad visit [checkin-gc.fluro.io](https://checkin-gc.fluro.io)
1. Choose the correct event from the list.
1. Enter the young person's first or last name.
1. Select them from the results, then press **continue** in the bottom right
1. They're checked in. The running count appears in the top right of the main screen.

## Through the night

- Keep the device available throughout the night for anyone who arrives late, and check them in too.
- Before the night's teaching starts, glance at the count and compare it to the room. A big gap
  means someone came in a side door.

## Checking the roll call

The roll call is where you find a young person's parent contacts and any allergy or medical
information. Check it before food goes out, and any time you need to reach a parent.

1. Tap **"X checked in"** in the top right of the check-in screen.
1. Enter the passcode (ask the Youth Pastor if you require it).
1. The list of checked-in young people appears. Tap a young person to open their details.
1. Their parent/guardian contacts and any allergy or medical information are shown there.

The roll call holds other people's medical and contact details, so don't leave it open on an
unattended device.

## If you can't find someone in the system

They're either enrolled under a different name, or not enrolled at all.

1. Try their first name only, then their last name only, nicknames are the usual culprit.
1. Still nothing? Treat them as new: [New to Youth](https://handbook.reside.church/books/youth-team/page/new-to-youth)

Never check someone in under another person's record.